Grant Management

The following information is provided to assist Project Directors with meeting the contractual obligations of grants awarded by the Northeast Center for Risk Management Education. Sections are provided for both Project Reporting and Award Management (including Funding Acknowledgement Requirements, Invoicing, Budget Revisions, Extension Requests, and Change of Project Director). Please contact the Northeast Center with any questions regarding this information.

Project Reporting

You may access Project Reporting by selecting the applicable link below.

In order to strengthen the quality of both Progress Reports and Final Reports, project managers are strongly encouraged to utilize the “Instructions” available for each section of the report.

• Reporting for: County Level Programs
• Reporting for: All Other Projects

Award Management

Funding Acknowledgement Requirements

While your grant has been awarded by the Northeast Center, the funding is ultimately from USDA’s National Institute of Food and Agriculture (NIFA), formerly CSREES. The regulations governing the use of these federal funds require that the following acknowledgement of support must be utilized in any presentations, media releases and all project materials developed for work funded by this grant:

• For 2010 Awards and 2011 Awards
  "This material is based upon work supported by USDA/NIFA under Award Number 2010-49200-06201."
  
• Logo Requirements
  The USDA-NIFA logo and the Northeast Center for Risk Management Education logo must both be used on all printed materials, including those produced in electronic format.  Please utilize whatever size best fits your printed/electronic material.
  
  In instances where space prevents the use of logos, the following statement must be used –  "Funding for this project was provided by the Northeast Center for Risk Management Education, the USDA National Institute of Food and Agriculture, and (list any other funding sources if applicable)."
  
  To use the NIFA logo, please visit: http://www.csrees.usda.gov/about/offices/nifa_logo.html and use the identifier "as-is". Please refer to the webpage for specific details on formats.
  
  To use the Northeast Center logo, right click on the appropriate link below the logos and "Save Link As" to your desktop.

.jpg - Word, PowerPoint, internet, etc	.jpg - Word, PowerPoint, internet, etc
.eps - Vector file for professional printing	.eps - Vector file for professional printing

 

• PowerPoint Funding Acknowledgment
  Download this Funding Acknowledgement image, insert the image at full size on its own slide and include that slide in all PowerPoint presentations.

Invoicing

• General Invoicing
  

  All invoices must correlate with your plan of work and follow the budget and budget narrative that was set forth in your application.
  
  Invoices should be submitted monthly, or at the very least quarterly, to the address indicated in the subcontract document. ***Waiting until the end of a project to submit a single invoice could result in payment being delayed or withheld if there is lack of sufficient documentation to support the budget allocations that correlated with your plan of work. When quarterly Progress Reports are due, you may be asked for a summary of expenditures to date if you have not submitted an invoice during the quarter.

  The Northeast Center’s Sample Invoice shows the basic elements necessary to ensure timely processing of payments.  Please contact us if you require the Sample in a Word document format.

• Invoicing for County Level Programs
  

  Per the Award Letter sent to recipients of grants for County Level projects, invoices should be sent directly to the Northeast Center Office upon completion of programming.  The invoices should:

1. Be printed on your organization’s letterhead
2. Be made out to the "University of Delaware"
3. Identify your project's name and number
4. Itemize your programming costs
5. Include copies of receipts for your expenses
6. Be mailed to the attention of Michelle McCullough, 112 Townsend Hall, University of Delaware, Newark, DE 19716-2130

Budget Revisions

Please contact the Northeast Center for consultation if you believe that a revision to your approved budget may be necessary.

Extension Requests

The period of performance for grants awarded through the Extension Risk Management Education Competitive Grants Program is 12 months. If extenuating circumstances arise, one 6-month no-cost extension may be requested. In order to request an extension, the Project Director should send an e-mail to the Director of the Northeast Center (Dr. H. Don Tilmon, htilmon@udel.edu) detailing why the extension is necessary. The request will be reviewed and the Project Director will be notified whether or not the extension is approved.

Please note that any requests for no-cost extensions should be received at least thirty (30) days prior to the end date of the project.

Change of Project Director

The Project Director is responsible for the entire project. This includes project management, subcontracting, funds oversight, meeting project time schedules, reporting progress and submitting the final report. A change in project director designation requires approval from the Director of the Northeast Center. The existing project director must send a letter to the Center Director requesting the change. Additionally, the newly designated Project Director must provide a letter which states his/her qualifications for assuming the responsibilities associated with the project.

The signed and dated letters must be written on the letterhead of the Project Director’s organization and addressed to: Dr. H. Don Tilmon, Director, Northeast Center for Risk Management Education, 112 Townsend Hall, University of Delaware, Newark, DE, 19716-2130.

Failure to notify the Center of a change in Project Director designation could result in payment being withheld and/or de-obligation of any unexpended funds remaining under the grant.

News

• 2012 Women in Agriculture Educators National Conference  More >>
• 2012 Request for Applications is closed.
• 2011 Competitive Grant Awards
• 2011 Extension Risk Management Education National Conference Proceedings, St. Louis, MO More>>
• Review the 2010 National Women in Agriculture Educators Conference Proceedings More »

Links